VidSync privacy policy

This privacy agreement ("The agreement") , developed by the VidSync operations team ("WE") , is intended to clarify the rules under which we collect, use, store, protect, and make available your ("Users") personal information. This agreement complies with internationally accepted data protection principles such as the General Data Protection Regulation (GDPR) , the Organisation for Economic Co-operation and Development (OECD) privacy guidelines, this applies to all scenarios where you use VidSync planning with a focus on software and related services ("Services") . By registering, logging in, or actually using the service, you have fully read, understood, and agreed to all terms and conditions of this agreement. If you do not agree to this agreement, please do not use the service.

1. Core definitions

1.1 definitions of key terms

1.1.1"Personal information": any type of information recorded electronically or otherwise that is capable of identifying a particular natural person, individually or in combination with other information, this includes but is not limited to names, e-mail addresses, device identifiers, usage records, and so on.

1.1.2"Sensitive personal information" means personal information that is likely to endanger the safety of person, property, reputation or physical or mental health if disclosed, unlawfully made available or misused, including but not limited to precise location information, biometric information, etc. .

1.1.3"Data processing": covers all aspects of the collection, storage, use, processing, transmission, provision and deletion of personal information.

1.1.4"De-identification": the process by which personal information, alone or in combination with other information, can not be identified as that of a particular natural person by means of a technical process whereby the processed data are no longer personal information.

2. The scope of the information we collect

2.1 information you provide on your own initiative

2.1.1 account registration information: When you create your VidSync account, you will need to provide your e-mail address and password, and if you choose to complete your profile, you will be able to volunteer your username, avatar, etc. , this information is used for authentication and account management.

2.1.2 planning content information: planning topics, task details, schedules, category labels, etc. , as well as the progress of manual input records, completion and other data.

2.1.3. Communication feedback: unsolicited comments, claims, and references you provide when you contact mindevelopmenteam@gmail.com for questions, complaints, or user research.

2.2 information collected automatically

2.2.1 equipment and environmental information: for the normal operation of the service, we will automatically collect your device model, operating system version, device identifier (such as IDFA, MAC address) , IP address, network type, browser type, etc. .

2.2.2 usage behavior information: the system tracks your service usage, this includes software startup/shutdown times, feature usage records (such as schedule creation, editing, sorting, and deletion operations) , focus time statistics, log logs, error crash reports, and more.

2.2.3. Permission Information: When you grant specific permissions to use the corresponding functionality, we collect the status of permission enablement, such as calendar synchronization permissions, notification permissions on/off, and so on, this information is used only for functional adaptation and does not collect data beyond the scope of permissions.

Purpose and basis of information processing

3.1 core processing purpose

3.1.1. Provision of basic services: use the information gathered to provide you with the core functions of schedule creation, focused timing, category management, and progress tracking to ensure stable operation of services.

3.1.2. Optimize the user experience: analyze the shortcomings of the service based on usage behavior data, optimize the functional design (e.g. , streamline operations, improve responsiveness) , and personalize the layout to your usage habits.

3.1.3 securing accounts: identifying abnormal login behaviour (e.g. off-site login, login from an unfamiliar device) through data such as device information and log-in logs to prevent the risk of misappropriation or fraudulent use of accounts; Protect the security of your information.

3.1.4 provide customer support: use your communication feedback to handle inquiries and complaints, follow up on problem solving and improve service quality.

3.2 basis of legality

3.2.1 obtaining your express consent: we will seek your express prior consent for the collection of information required for non-core services, such as personalized recommendation-related data, and your consent may be withdrawn at any time.

3.2.2 performance of contractual obligations: the collection of information necessary to provide you with services such as registration, Login, program administration, etc. falls within the scope necessary for the performance of the service contract between the parties.

3.2.3 compliance with legal obligations: processing of information in response to judiciary investigations, compliance with statutory requirements such as anti-fraud.

Restrictions on the use of information

4.1 we use personal information only for the purposes agreed upon in this agreement and will not use it for purposes other than those agreed upon without your express consent or legal authorization.

4.2 follow the principle of data minimization: the information collected and used is only necessary to achieve the purpose of the service, and no redundant information is collected that is not relevant to the service. For example, calendar permissions and associated data are obtained only when you need to synchronize calendar schedules.

4.3 for information used for personalized recommendations, you can turn off the relevant features through the settings-privacy module of the software, stopping the information from being used for that purpose without affecting the use of the core service.

5. Information sharing and disclosure

5.1 sharing by third-party service providers

5.1.1 we may share necessary information with a carefully screened third party for the realization of the service function, these include, but are not limited to, cloud storage providers (for secure storage of plan data) , security monitoring providers (for risk prevention and control) , and payment processors (for payment functions only, collecting necessary information such as payment amounts and transaction records) .

5.1.2 we will sign non-disclosure agreements with third parties, specifying that the use of their information is limited to the purpose for which they provide the service and requiring them to adopt the same security protections as we do and to regularly audit their compliance.

5.2 other disclosures

5.2.1 disclose information to a designated third party with your express written consent.

5.2.2 to the extent permitted by law, disclose information in order to protect the legitimate rights and interests of you or other users, the public interest, or in response to fraud, intellectual property infringement, or other violations.

5.2.3 in the event of a merger, acquisition, transfer of assets or other transaction, the information is transferred to the transferee of the transaction and it is required to continue to comply with its privacy obligations or the transaction can not be concluded.

5.2.4 we will never sell or lease personal information to any third party, nor will we disclose it in bulk for commercial gain.

Storage and protection of information

6.1 storage

6.1.1. Storage: your personal information will be stored on third-party cloud servers that we have authorised in areas such as the European Union and the United States that are compliant with international data protection standards, ensure that cross-border data transfers comply with regulatory requirements such as GDPR.

6.1.2 storage duration: following the principle of storage limitation, information is stored only for the period necessary to achieve the purpose of processing. For example: account information is kept for 180 days after you close the account (to deal with potential disputes) and then deleted completely; program content is deleted immediately after you delete or close the account.

6.2 safety precautions

6.2.1 technical support: the use of industry-leading technologies such as data transmission encryption (TLS 1.3 protocol) , storage encryption (AES-256 algorithm) , access control, firewalls, vulnerability scanning, guard against information leakage, tampering or loss.

6.2.2 management norms: establish an internal management system for the protection of personal information, clarify the authority of each position, and allow only authorized personnel to access information within their scope of responsibility; carry out staff privacy protection training and compliance audits on a regular basis.

6.2.3. Emergency Response: develop a data breach contingency plan that will notify you within 72 hours of any breach via registered email and take remedial action, as well as report to regulatory authorities as required by law.

7. Your core rights

In accordance with international data protection regulations, you enjoy the following rights, which we will guarantee through convenient channels:

7.1 access: you have the right to request us to provide a copy of your personal information, stating the purpose, scope and sharing of the information. We will provide the electronic version free of charge within 15 working days.

7.2 correction right: If your personal information is incorrect or incomplete, you can apply for correction at any time through the account setup or contact customer service. We will verify and deal with it within 10 working days.

7.3 right to delete (right to be forgotten) : in the event that the information is no longer necessary, you withdraw your consent or the service is terminated, you can apply to delete your personal information. We will complete the deletion and feedback within 10 working days.

7.4 revocation of consent: you can withdraw consent to the collection of non-core service information (such as personalized recommendations) through software settings, but withdrawing consent may render the corresponding feature unusable without affecting the operation of the core service.

7.5 data portability: you have the right to request that we provide your plan data in a structured, machine-readable format for transfer to another service provider. We will provide the data file within 15 Business Days.

7.6 how to use it: send an email to mindevelopmenteam@gmail.com to submit the exercise of rights application, account information and identification, we will receive the application within 3 working days after confirmation, according to the above time frame.

8. Protection of information on minors

8.1 our services are not intended for minors under the age of 16("Children") and do not proactively collect personal information of children. If the child's information is found to have been collected incorrectly, processing will be stopped immediately and the information will be deleted, while the Guardian will be notified.

8.216-18 minors who use the service are required to register an account and provide information with the consent of their guardian. A guardian may apply to enquire, correct or delete the personal information of a minor by contacting the email address.

9. Third party service announcements

9.1 services may include links to third-party services (e.g. social sharing, calendar syncing) that have independent privacy policies and for which we are not responsible.

9.2 you are advised to read the privacy policy of third party services carefully before using them and use them at your own risk. We have no relationship with the third party service provider, do not bear any loss caused by the third party service.

10. Renewal of agreements and dispute settlement

10.1 protocol updates

10.1.1 this agreement may be amended according to laws and regulations or business adjustments. The updated agreement will be published by means of in-software notification, official website announcement, etc. . It will take effect 30 days after the expiration of the publication period. If you do not agree to the update, you should stop using the service; continued use is considered acceptance of the change.

10.1.2 we will notify you separately by registered email of any material changes to your core interests (e.g. purpose of information processing, changes in scope of sharing) , with a 30-day objection period, during the objection period, you can apply for the cancellation of your account and obtain the data export service.

10.2 dispute settlement

10.2.1 this agreement is governed by international commercial practice and applicable laws and regulations, such as the GDPR and the OECD privacy guidelines. In the event of conflict between the terms of this agreement and the law, the provisions of the law shall prevail.

10.2.2 any dispute arising out of this agreement shall first be settled amicably through negotiation. If such negotiation fails, either party shall have the right to institute legal proceedings in a court of competent jurisdiction in the place where the service operator is located, or to the Court of Arbitration of the International Chamber of Commerce (ICC) for arbitration according to its rules.

11. Contact us

If you have any questions, complaints or need to exercise your rights under this agreement, please contact us by:

11.1 mindevelopmenteam@gmail.com

We will reply and process your message within 30 working days after we receive it.